My Top 10 Productivity Tools
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I have a secret to tell you: I have a lot of help in running Magnify Your Marketability. There is no way that I could run all of my blogs, weekly emails, social media, seminars, and webinars all on my own. Online productivity tools have been a saviour across all industries. Every business relies on these tools now! Even if you’re not running a business, these platforms, apps, and websites can be extremely helpful simply in completing day-to-day tasks. These are my top 10 favourite online productivity tools that I could no longer live without! And I’m so grateful for them! Most of them are FREE to use!

1) Asana
Purpose: Task Management
I use Asana to coordinate projects, tasks and duties with my team members. We can easily share ideas and timelines using the commenting functions and scheduling. Asana allows us to quickly send each other updates and progress on projects.

2) Doodle
Purpose: Scheduling Meetings
I use Doodle to schedule all my consultations and coaching meetings with clients. I give them the link to see my calendar and book a meeting. Doodle has saved me a lot of time in sending back and forth emails to schedule a meeting. Doodle also a meeting poll feature where you can schedule meetings with groups of any size. The interface is designed to be intuitive, so you’ll be ready to collaborate with your group in no time!

3) MailChimp
Purpose: Email Management
I use MailChimp to send out my weekly emails to my mailing list. It is great for managing email lists and composing original, branded newsletters that grab readers’ attention! MailChimp also tracks how many people click through your newsletter and compares your performance to your industry’s average.

4) Eventbrite
Purpose: Event Management
Eventbrite allows you to manage, promote, and sell tickets to your events by creating a event page, where you can easily share the link via social media or email. Plus you can integrate the event registration page into your website. You can also set up affiliate programs. Because the entire process is online, Eventbrite allows you to go paperless and streamline the event-entry process by scanning barcodes with your Smartphone. I also like that you can easily track your event sales.

5) Zapier
Purpose: Automation
Zapier is a great automation tool for streamlining simple tasks. Essentially, Zapier runs off the premise of if this happens, then that happens. For example, when someone follows me on Twitter, Zapier will automatically send out a message to thank the person for following. Or if someone emails me their resume, Zapier automatically gets files it into the Google Drive. This tool helps make my online experience much more efficient! There are thousands of tasks you can automate/ zap!

6) Wave
Purpose: Invoicing & Payment
I use Wave for invoicing clients, receiving online payments, setting automatic recurring payments, and receiving the payments directly to my bank account. Wave is a great tool for keeping track of all incomes and expenses because it can sync up your bank account, credit card statements, and Paypal. I recently used Wave to prepare my income and expenses for my accountant and it simply produces an income statement, general ledger statement etc. Wave also has a great app to take pictures of receipts that automatically get stored in the cloud to create expense reports later on.

7) Dropbox
Purpose: File Management
Dropbox is a file sharing and cloud storage tool that allows you to share files of any kind with colleagues, vendors, and/or clients. Not only can an entire team access the cloud from anywhere at anytime, but you can also share individual file links to those who do not have permission to access company-only files (for example: potential candidates can download applications if they are provided with a Dropbox link).

8) Hootsuite
Purpose: Social Media Management
Hootsuite allows you to manage all of your social media platforms in one central place. Not only can you monitor your feeds and schedule your content messaging in advance, but you can also review the analytics of what you share by condensing hyperlinks that you share to “” links. Try using keyword searches to find users to engage with! I love using Hootsuite to plan and schedule my social media updates and articles I want to share.

9) PicMonkey
Purpose: Editing Images
Stock Photos can be boring. I use PicMonkey to edit, enhance, and add text to photos to give my blog readers a better visual experience. PicMonkey allows you to choose a variety of filters and settings to photos that bring out its best qualities while adding your own unique flair to the picture.

10) Google+ Hangout
Purpose: Video Meetings
I use Google+ Hangouts for multiple purposes. First, I use them to have collaboration meetings with my team members. Using Google Calendars, we can easily set up video links to call each other in online meetings. Second, I have recently started using them for online Q&A’s about job searches and networking tips! When using Google+ Hangouts for these webinars, you can watch the live stream and interact with me by asking questions using the chat function. Afterwards, I am able to share the Hangout on YouTube for those who missed the meeting or would like to re-watch. Best of all, it’s FREE!

Did I miss any? Comment below and tell me what are some of your favourite tools that make your life easier!

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Diana YK Chan

Diana YK Chan

Diana is a former Recruiter turned Career Coach, Speaker and Trainer at My Marketability. She helps ambitious professionals and executives design the next chapter of their life, navigate transformational changes, and land incredible opportunities with a higher income. She’s an expert at distinguishing people’s unique brand value, mastering their messages and networking with confidence to gain a competitive edge. She’s recognized by JobScan as one of the Top 10 Job Search Experts to follow on LinkedIn.