How to Write a Remarkable Follow Up Email

It’s always disappointing when a great candidate who just gave an awesome interview doesn’t send a follow up email. It gives the (maybe wrong) impression that they don’t care enough about the job to send a quick thank you letter.

If you’re a job seeker interviewing for a number of roles, I recommend coming up with a follow up email template that you can use for each interview. Remember, interviews include phone screens with recruiters. Following up after both a phone screen and each of your interviews is a great way to show that you’re the top talent the company is looking for.

Here’s my easy, 4-step process for creating a compelling follow up email:

1. Acknowledge your interviewers and thank them for their time.

People love a kind recognition of the time they’ve put into their jobs. I recommend opening the email thanking them for the opportunity. A great example is:

“Thank you for your time last (day). I truly appreciated the opportunity to meet with you and discuss how my expertise in _____ can be applied to create value within (organization name).”

2. Reiterate why you think you’d be a great candidate for the role.

Including a brief statement that refers to the expertise you talked about during the interview will help your interviewers remember you as a candidate. Keep this section as short as possible – a follow up email isn’t the place to include a long-winded description of everything you said in the interview. Use this instead to draw the hiring manager’s attention to specific points that you want them to remember:

“I believe that my experience (creating/executing/developing/launching) _____ combined with my passion for _____ will make me uniquely able to succeed as a (job title).”

3. Mention anything that you forgot to say during the interview.

Use this section of your follow up email wisely as it is optional. If you feel that the interviewers know everything you want them to, there’s no need for it. But, if you missed talking about a major part of your career that would really set you apart from other candidates, here’s your chance to put in a quick 1-2 lines about it. You can either add it on to the paragraph in step two or create a new one.

4. Add a personal comment about your interest in the company.

When an interviewer is deciding whether or not to move you forward in the game, they’re thinking about more than just your resume. They’re considering whether or not you’ll be a good culture fit, if your soft skills match the industry’s needs, and if you have the right mindset to succeed in the organization. So, use this part of your follow up email to talk a bit about why you want to join the company. You can generally reference the organization’s values and reputation or focus on what your interviewer said during your interview. Here’s an example to start you off:

“It struck me as I was researching (organization name) that the company prides itself on (values – i.e, growth, innovation, and achievement). I believe that my interest in ____ and my passion for ____ will make me an excellent fit for the company.”

4. End by asking for the role.

The key to emphasizing your passion for the position and going above and beyond other candidates is to subtly ask for the role. ‘Please hire me!’ won’t cut it. Being tactful but still reiterating your interest is the goal for this section. Here’s an example:

“As a(n) (adjective – i.e, results-oriented), (adjective – i.e, strategic) _____ professional, I would be thrilled to undertake this role. Please don’t hesitate to let me know if you have any further questions. I look forward to hearing from you.”

Do you have any questions about follow up emails? Do you have any examples that you can share with the MYM community? Let me know in the comments section!


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